LEGAL ISSUES FOR ELECTRONIC DOCUMENTS WORKFLOW REGULATION
DOI:
https://doi.org/10.26512/lstr.v12i1.30010Keywords:
Electronic Document. Digital Signatures. CIS Countries. Federal Government. Informational Technologies.Abstract
Purpose ”“ The main purpose of the paper is to analyze the problems of legal regulation of relations in the field of electronic document management.
Methodology/approach/design ”“ The paper employs methods of comparative law and analytical, which determine the possibility of integrating international standards for the regulation of electronic document flow.
Findings ”“ Electronic document flow is becoming an integral part of the most diverse areas of economic activity of any enterprise. The document flow contains elements of the general law of regulation and reaffirms the necessity of following specific instructions. Its electronic form allows the information interchange between subjects of economical and legal activity. This defines the possibility of the formation of a separate branch of legal regulation in the document flow. The possibility of the structuring and correlation of an informational and another branch of the law for the aim of complex usage of an electronic document flow is viewed as a separate aspect.
Practical implications ”“ Material of the article may be useful in matters of regulation of the legislative system of document management.
Originality/value ”“ The novelty of the study is that the article examined in detail the mechanism of electronic document management in different countries.
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References
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Archival Rules. 2011. Retrieved from: https://www.riigiteataja.ee/akt/129122011229.
BATURA, O. Liberalisation of Telecommunications Services Markets and Regulation of Universal Service in the European Union. In Universal Service in WTO and EU Law: Liberalisation and Social Regulation in Telecommunications. The Hague: T.M.C. Asser Press, p. 117-214, 2016.
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Council Directive 2006/112/EC on the Common System of Value Added Tax. 2006. Retrieved from: https://eur-lex.europa.eu/eli/dir/2006/112/oj
Digital Signature Act. 2000. Retrieved from: https://www.riigiteataja.ee/akt/694375
Directive 2000/31/EC of the European Parliament and of the Council of 8 June 2000 on Certain Legal Aspects of Information Society Services, in Particular Electronic Commerce, in the Internal Market ('Directive on electronic commerce'). 2000. Retrieved from: https://eur-lex.europa.eu/legal-content/EN/ALL/?uri=CELEX%3A32000L0031
DUFF, W.; THOMAS, D.; WALLACE, D. Working Meeting on Electronic Records. Arch Museum Informatics, v. 8, n. 4, p. 301-352, 1994. doi:10.1007/BF02770381.
DUMORTIER, J.; VERHENNEMAN, G. Legal Regulation of Electronic Health Records: A Comparative Analysis of Europe and the US. Heidelberg: Springer Berlin Heidelberg, 2013. doi:10.1007/978-3-642-22474-4_2.
Electronic Signatures and Records Act (ESRA). 2017. Retrieved from: https://its.ny.gov/sites/default/files/documents/nys-g04-001_electronic_signatures_and_records_act_ersa_guidelines.pdf
Electronic Transactions Act of Alberta. 2001. Retrieved from: http://www.qp.alberta.ca/documents/Acts/E05P5.pdf
eSignature Documentation. 2016. Retrieved from: https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/What+is+the+legislation+-+eSignature
FISHER, J.; HARINDRANATH, G. Regulation as a Barrier to Electronic Commerce in Europe: The Case of the European Fund Management Industry. European Journal of Information Systems, v. 13, n. 4, p. 260-272, 2004. doi:10.1057/palgrave.ejis.3000510.
Government Decision “Uniform Principles of Case Law”. 2001. Retrieved from: https://www.riigiteataja.ee/akt/130122011062.
HUANG, L. H.; ZHANG, X. Q. Preliminary Study on Digital Signature Technology and Application. Advanced Materials Research, v. 734, p. 3158-3162, 2013.
INCHAUSTI, F. G. Electronic Service of Documents National and International Aspects. In M. Kengyel; Z. Nemessányi (Eds.) Electronic Technology and Civil Procedure: New Paths to Justice from Around the World. Dordrecht: Springer Netherlands, p. 137-180, 2012. doi:10.1007/978-94-007-4072-3_8.
JIA, L. Modeling Framework for Document Flow in Office Automation System for Colleges and Universities. In J. Luo (Ed.) Affective Computing and Intelligent Interaction. Heidelberg: Springer Berlin Heidelberg, p. 725-732, 2012. doi:10.1007/978-3-642-27866-2_88.
KINDT, E. J. The Criteria for the Correct `Balancing of Rights’. In Privacy and Data Protection Issues of Biometric Applications: A Comparative Legal Analysis. Dordrecht: Springer Netherlands; 2013a, 631-743. doi:10.1007/978-94-007-7522-0_7.
KINDT, E. J. The Risks Involved upon the Use of Biometric Data and Biometric Systems. In Privacy and Data Protection Issues of Biometric Applications: A Comparative Legal Analysis. Dordrecht: Springer Netherlands, p. 275-401, 2013b. doi:10.1007/978-94-007-7522-0_4.
KISS, P.J.; KISS, J.K.; KLIMKÓ, G. Electronic Document Certification Service: An Enabler of e-Government Uptake in Hungary. In A. Ho; E. Francesconi (Eds.) Electronic Government and the Information Systems Perspective. Cham: Springer International Publishing, p. 276-286, 2016.
Law of the Kyrgyz Republic “On Digital Signature” No. 128. 2017. Retrieved from: http://cbd.minjust.gov.kg/act/view/ru-ru/111635?cl=ru-ru
Law of the Republic of Belarus “On Electronic Document and Electronic Digital Signature” No. 113-3. 2009. Retrieved from: http://kodeksy-by.com/zakon_rb_ob_elektronnom_dokumente_i_elektronnoj_tsifrovoj_podpisi.htm
Law of the Republic of Kazakhstan “On Electronic Document and Electronic Digital Signature” No. 370-II. 2003. Retrieved from: https://online.zakon.kz/document/?doc_id=1035484
Law of the Republic of Lithuania “On Electronic Communications” No. IX-2135. 2004. Retrieved from: https://www.e-tar.lt/portal/lt/legalAct/6d0095f07c4611e8ae2bfd1913d66d57.
Law of the Republic of Lithuania “On Electronic Documents”. 2003. Retrieved from: https://likumi.lv/ta/id/68521-elektronisko-dokumentu-likums&xid=17259,15700019,15700124,%2015700149,15700168,15700186,15700190,15700201%20&%20usg%20=%20ALkJrhgyQkVo5DNuCEzlf9Qi0A9ajw1wbA.
Law of the Republic of Moldova “On Electronic Signature and Electronic Document” No. 91. 2014. Retrieved from: http://base.spinform.ru/show_doc.fwx/doc_to_word.fwx?rgn=71212
Law of the Republic of Turkmenistan “On Electronic Document”. 2000. Retrieved from: http://medialaw.asia/node/176
Law of Ukraine “On Electronic Document and Electronic Document Flow” No. 851-IV. 2003. Retrieved from: http://singlewindow.org/docs/67
Law on Electronic Signatures in International and Domestic Trade Relations. 2001. Retrieved from: https://www.russianlaw.net/law/edoc/esign/a127/
LAWTON, T. C.; MCGUIRE, S. M. Governing the Electronic Market Space: Appraising the Apparent Global Consensus on E-Commerce Self-regulation. Wiesbaden: Gabler Verlag; 2003:51-72.
MADSEN, W. International, National and Sub-National Data Protection Laws. In Handbook of Personal Data Protection. London: Palgrave Macmillan UK, p. 231-1012, 1992. doi:10.1007/978-1-349-12806-8_10.
MÄNTYSAARI, P. Management of Information. Heidelberg: Springer Berlin Heidelberg, p. 335-469, 2010. doi:10.1007/978-3-642-02750-5_10.
OBUKHOV, A. D., KRASNYANSKIY, M. N., DEDOV, D. L., KARPUSHKIN, S. V. Mathematical Model of Information Processing in Electronic Document Management System. International Review of Automatic Control, v. 11, n. 6, p. 336-345, 2018.
OBUKHOV, A. D.; KRASNYANSKIY, M. N.; DEDOV, D. L. Automation of Structural and Parametric Synthesis of Electronic Document Management Systems Based on Neural Network Architecture. International Review of Automatic Control, v. 12, n. 3, p. 115-122, 2019.
Paperwork Reduction Act. 1995. Retrieved from: https://www.congress.gov/bill/104th-congress/senate-bill/244/text.
RICHARDS, R. J. The Utah Digital Signature Act as “Model” Legislation: A Critical Analysis. The John Marshall Journal of Information Technology & Privacy Law, v. 17, n. 3, p. 873-908, 1999.
RUDZAJS, P.; BUKSA, I. Business Process and Regulations: Approach to Linkage and Change Management. In J. Grabis; M. Kirikova (Eds.) Perspectives in Business Informatics Research. Heidelberg: Springer Berlin Heidelberg, p. 96-109, 2011.
Rules of the Cabinet of Ministers of Republic of Lithuania No. 473. 2005. Retrieved from: https://likumi.lv/doc.php?id=111613.
RÜßMANN, H. Electronic Documents. Security and Authenticity. In M. Kengyel; Z. Nemessányi (Eds.) Electronic Technology and Civil Procedure: New Paths to Justice from Around the World. Dordrecht: Springer Netherlands, p. 233-260, 2012. doi:10.1007/978-94-007-4072-3_12.
SEILER, J. P. How is Good Laboratory Practice Regulated? In Good Laboratory Practice ”“ the Why and the How. Heidelberg: Springer Berlin Heidelberg, p. 59-358, 2005. doi:10.1007/3-540-28234-3_2.
SINARD, J. External Regulations Pertinent to LIS Management. Practical Pathology Informatics: Demstifying Informatics for the Practicing Anatomic Pathologist. New York: Springer New York, 2006.
SMEDINGHOFF, T. J. The Legal Challenges of Implementing Electronic Transactions Uniform. Commercial Code Law Journal, v. 41, n. 3, p. 32, 2008.
STASIS, A.; DEMIRI, L. Secure Document Exchange in the Greek Public Sector via eDelivery. In S. K. Katsikas; V. Zorkadis (Eds.) E-Democracy -- Privacy-Preserving, Secure, Intelligent E-Government Services. Cham: Springer International Publishing, p. 213-227, 2017.
The 2019 Florida Statutes. 2019. Retrieved From: http://www.leg.state.fl.us/statutes/index.cfm?app_mode=display_statute&url=0600-0699/0668/0668.html.
The Electronic Commerce and Information Act. 2011. Retrieved from: https://web2.gov.mb.ca/laws/statutes/ccsm/e055e.php.
The STCW Convention and Related Instruments. In Maritime Work Law Fundamentals: Responsible Shipowners, Reliable Seafarers. Heidelberg: Springer Berlin Heidelberg, p. 422-639, 2008. Retrieved from: https://link.springer.com/chapter/10.1007/978-3-540-72751-4_4
Washington Electronic Authentication Act. Retrieved from: https://casetext.com/statute/revised-code-of-washington/title-19-business-regulations-miscellaneous/chapter-1934-washington-electronic-authentication-act.
AMANN, P.; DILLON, M.P.; QUIRCHMAYR, G. Challenges to Advanced Electronic Evidence Lifecycle Management in an International Court Environment. In B. Papasratorn; N. Charoenkitkarn; K. Lavangnananda; W. Chutimaskul; V. Vanijja (Eds.), Advancesin Information Technology. Berlin, Heidelberg: Springer Berlin Heidelberg, p. 31-45, 2012.
Archival Rules. 2011. Retrieved from: https://www.riigiteataja.ee/akt/129122011229.
BATURA, O. Liberalisation of Telecommunications Services Markets and Regulation of Universal Service in the European Union. In Universal Service in WTO and EU Law: Liberalisation and Social Regulation in Telecommunications. The Hague: T.M.C. Asser Press, p. 117-214, 2016.
Council Directive 2001/115/EC of amending Directive 77/388/EEC with a View to Simplifying, Modernising and Harmonising the Conditions Laid Down for Invoicing in Respect of Value Added Tax. 2001. Retrieved from: https://eur-lex.europa.eu/legal-content/EN/ALL/?uri=CELEX%3A32001L0115
Council Directive 2006/112/EC on the Common System of Value Added Tax. 2006. Retrieved from: https://eur-lex.europa.eu/eli/dir/2006/112/oj
Digital Signature Act. 2000. Retrieved from: https://www.riigiteataja.ee/akt/694375
Directive 2000/31/EC of the European Parliament and of the Council of 8 June 2000 on Certain Legal Aspects of Information Society Services, in Particular Electronic Commerce, in the Internal Market ('Directive on electronic commerce'). 2000. Retrieved from: https://eur-lex.europa.eu/legal-content/EN/ALL/?uri=CELEX%3A32000L0031
DUFF, W.; THOMAS, D.; WALLACE, D. Working Meeting on Electronic Records. Arch Museum Informatics, v. 8, n. 4, p. 301-352, 1994. doi:10.1007/BF02770381.
DUMORTIER, J.; VERHENNEMAN, G. Legal Regulation of Electronic Health Records: A Comparative Analysis of Europe and the US. Heidelberg: Springer Berlin Heidelberg, 2013. doi:10.1007/978-3-642-22474-4_2.
Electronic Signatures and Records Act (ESRA). 2017. Retrieved from: https://its.ny.gov/sites/default/files/documents/nys-g04-001_electronic_signatures_and_records_act_ersa_guidelines.pdf
Electronic Transactions Act of Alberta. 2001. Retrieved from: http://www.qp.alberta.ca/documents/Acts/E05P5.pdf
eSignature Documentation. 2016. Retrieved from: https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/What+is+the+legislation+-+eSignature
FISHER, J.; HARINDRANATH, G. Regulation as a Barrier to Electronic Commerce in Europe: The Case of the European Fund Management Industry. European Journal of Information Systems, v. 13, n. 4, p. 260-272, 2004. doi:10.1057/palgrave.ejis.3000510.
Government Decision “Uniform Principles of Case Law”. 2001. Retrieved from: https://www.riigiteataja.ee/akt/130122011062.
HUANG, L. H.; ZHANG, X. Q. Preliminary Study on Digital Signature Technology and Application. Advanced Materials Research, v. 734, p. 3158-3162, 2013.
INCHAUSTI, F. G. Electronic Service of Documents National and International Aspects. In M. Kengyel; Z. Nemessányi (Eds.) Electronic Technology and Civil Procedure: New Paths to Justice from Around the World. Dordrecht: Springer Netherlands, p. 137-180, 2012. doi:10.1007/978-94-007-4072-3_8.
JIA, L. Modeling Framework for Document Flow in Office Automation System for Colleges and Universities. In J. Luo (Ed.) Affective Computing and Intelligent Interaction. Heidelberg: Springer Berlin Heidelberg, p. 725-732, 2012. doi:10.1007/978-3-642-27866-2_88.
KINDT, E. J. The Criteria for the Correct `Balancing of Rights’. In Privacy and Data Protection Issues of Biometric Applications: A Comparative Legal Analysis. Dordrecht: Springer Netherlands; 2013a, 631-743. doi:10.1007/978-94-007-7522-0_7.
KINDT, E. J. The Risks Involved upon the Use of Biometric Data and Biometric Systems. In Privacy and Data Protection Issues of Biometric Applications: A Comparative Legal Analysis. Dordrecht: Springer Netherlands, p. 275-401, 2013b. doi:10.1007/978-94-007-7522-0_4.
KISS, P.J.; KISS, J.K.; KLIMKÓ, G. Electronic Document Certification Service: An Enabler of e-Government Uptake in Hungary. In A. Ho; E. Francesconi (Eds.) Electronic Government and the Information Systems Perspective. Cham: Springer International Publishing, p. 276-286, 2016.
Law of the Kyrgyz Republic “On Digital Signature” No. 128. 2017. Retrieved from: http://cbd.minjust.gov.kg/act/view/ru-ru/111635?cl=ru-ru
Law of the Republic of Belarus “On Electronic Document and Electronic Digital Signature” No. 113-3. 2009. Retrieved from: http://kodeksy-by.com/zakon_rb_ob_elektronnom_dokumente_i_elektronnoj_tsifrovoj_podpisi.htm
Law of the Republic of Kazakhstan “On Electronic Document and Electronic Digital Signature” No. 370-II. 2003. Retrieved from: https://online.zakon.kz/document/?doc_id=1035484
Law of the Republic of Lithuania “On Electronic Communications” No. IX-2135. 2004. Retrieved from: https://www.e-tar.lt/portal/lt/legalAct/6d0095f07c4611e8ae2bfd1913d66d57.
Law of the Republic of Lithuania “On Electronic Documents”. 2003. Retrieved from: https://likumi.lv/ta/id/68521-elektronisko-dokumentu-likums&xid=17259,15700019,15700124,%2015700149,15700168,15700186,15700190,15700201%20&%20usg%20=%20ALkJrhgyQkVo5DNuCEzlf9Qi0A9ajw1wbA.
Law of the Republic of Moldova “On Electronic Signature and Electronic Document” No. 91. 2014. Retrieved from: http://base.spinform.ru/show_doc.fwx/doc_to_word.fwx?rgn=71212
Law of the Republic of Turkmenistan “On Electronic Document”. 2000. Retrieved from: http://medialaw.asia/node/176
Law of Ukraine “On Electronic Document and Electronic Document Flow” No. 851-IV. 2003. Retrieved from: http://singlewindow.org/docs/67
Law on Electronic Signatures in International and Domestic Trade Relations. 2001. Retrieved from: https://www.russianlaw.net/law/edoc/esign/a127/
LAWTON, T. C.; MCGUIRE, S. M. Governing the Electronic Market Space: Appraising the Apparent Global Consensus on E-Commerce Self-regulation. Wiesbaden: Gabler Verlag; 2003:51-72.
MADSEN, W. International, National and Sub-National Data Protection Laws. In Handbook of Personal Data Protection. London: Palgrave Macmillan UK, p. 231-1012, 1992. doi:10.1007/978-1-349-12806-8_10.
MÄNTYSAARI, P. Management of Information. Heidelberg: Springer Berlin Heidelberg, p. 335-469, 2010. doi:10.1007/978-3-642-02750-5_10.
OBUKHOV, A. D., KRASNYANSKIY, M. N., DEDOV, D. L., KARPUSHKIN, S. V. Mathematical Model of Information Processing in Electronic Document Management System. International Review of Automatic Control, v. 11, n. 6, p. 336-345, 2018.
OBUKHOV, A. D.; KRASNYANSKIY, M. N.; DEDOV, D. L. Automation of Structural and Parametric Synthesis of Electronic Document Management Systems Based on Neural Network Architecture. International Review of Automatic Control, v. 12, n. 3, p. 115-122, 2019.
Paperwork Reduction Act. 1995. Retrieved from: https://www.congress.gov/bill/104th-congress/senate-bill/244/text.
RICHARDS, R. J. The Utah Digital Signature Act as “Model” Legislation: A Critical Analysis. The John Marshall Journal of Information Technology & Privacy Law, v. 17, n. 3, p. 873-908, 1999.
RUDZAJS, P.; BUKSA, I. Business Process and Regulations: Approach to Linkage and Change Management. In J. Grabis; M. Kirikova (Eds.) Perspectives in Business Informatics Research. Heidelberg: Springer Berlin Heidelberg, p. 96-109, 2011.
Rules of the Cabinet of Ministers of Republic of Lithuania No. 473. 2005. Retrieved from: https://likumi.lv/doc.php?id=111613.
RÜßMANN, H. Electronic Documents. Security and Authenticity. In M. Kengyel; Z. Nemessányi (Eds.) Electronic Technology and Civil Procedure: New Paths to Justice from Around the World. Dordrecht: Springer Netherlands, p. 233-260, 2012. doi:10.1007/978-94-007-4072-3_12.
SEILER, J. P. How is Good Laboratory Practice Regulated? In Good Laboratory Practice ”“ the Why and the How. Heidelberg: Springer Berlin Heidelberg, p. 59-358, 2005. doi:10.1007/3-540-28234-3_2.
SINARD, J. External Regulations Pertinent to LIS Management. Practical Pathology Informatics: Demstifying Informatics for the Practicing Anatomic Pathologist. New York: Springer New York, 2006.
SMEDINGHOFF, T. J. The Legal Challenges of Implementing Electronic Transactions Uniform. Commercial Code Law Journal, v. 41, n. 3, p. 32, 2008.
STASIS, A.; DEMIRI, L. Secure Document Exchange in the Greek Public Sector via eDelivery. In S. K. Katsikas; V. Zorkadis (Eds.) E-Democracy -- Privacy-Preserving, Secure, Intelligent E-Government Services. Cham: Springer International Publishing, p. 213-227, 2017.
The 2019 Florida Statutes. 2019. Retrieved From: http://www.leg.state.fl.us/statutes/index.cfm?app_mode=display_statute&url=0600-0699/0668/0668.html.
The Electronic Commerce and Information Act. 2011. Retrieved from: https://web2.gov.mb.ca/laws/statutes/ccsm/e055e.php.
The STCW Convention and Related Instruments. In Maritime Work Law Fundamentals: Responsible Shipowners, Reliable Seafarers. Heidelberg: Springer Berlin Heidelberg, p. 422-639, 2008. Retrieved from: https://link.springer.com/chapter/10.1007/978-3-540-72751-4_4
Washington Electronic Authentication Act. Retrieved from: https://casetext.com/statute/revised-code-of-washington/title-19-business-regulations-miscellaneous/chapter-1934-washington-electronic-authentication-act.
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Published
2020-03-16
How to Cite
K. KUSSAINOVA, Ainur; O. KUSSAINOV, Duman; S. ZHUMAGULOV, Bolat; K. SIMTIKOV, Zhomart; O. ZHANGUTIN, Baurzhan. LEGAL ISSUES FOR ELECTRONIC DOCUMENTS WORKFLOW REGULATION. Law, State and Telecommunications Review, [S. l.], v. 12, n. 1, p. 293–318, 2020. DOI: 10.26512/lstr.v12i1.30010. Disponível em: https://periodicos.unb.br/index.php/RDET/article/view/30010. Acesso em: 18 apr. 2024.
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